2025 Annual Conference Sponsorship/Exhibitor Opportunities
The New York Public Transit Association’s Conference is the largest gathering of public transportation managers and professionals in New York State. Transit professionals from across the state come to the conference each year to learn and preview the latest innovative products and services.
NYPTA’s partnership with the New York State Department of Transportation (NYSDOT), the Rural Transportation Assistance Program (RTAP) and the Federal Transportation Administration (FTA) has resulted in increased attendance of large and small operators, transit professionals and decision- makers at all levels of these organizations.
YOUR AUDIENCE
- Chief Executive Officers
- General Managers
- Transportation Directors
- Maintenance Managers
- Mechanics
- Planners
- Procurement and Grants Staff
- Mobility Managers
- Trainers
- Foremen
- And others
SPONSORSHIP
Complement your company’s marketing plan by increasing your visibility as an official Conference sponsor! Investing in sponsorship demonstrates your commitment to public transit in New York State and to professional training and development for transit professionals. There are a variety of sponsorship opportunities to fit any budget and to increase your exposure to this active targeted audience.
WHY EXHIBIT?
The NYPTA Conference & Expo brings together more than 300 public transit professionals from small, rural and medium-sized transit agencies from across the state for two days of professional training, education and networking with their colleagues. This conference provides YOU with the opportunity to showcase your company and improve your visibility to this exclusive audience.
EXPO HALL HOURS 2025
Monday, October 27, 2025
7:00 a.m. - 12:00 p.m. - Bus Move-in (Vehicle Displays)
12:00 - 2:00 p.m. - Exhibitor Move-in
5:30 - 7:00 p.m. - Opening Reception in Expo Hall
Tuesday, October 28, 2025
9:45 - 11:45 a.m. - Exclusive Expo Hall Hours
2:45 - 3:30 p.m. - Exclusive Expo Hall Hours
4:30 - 6:30 p.m. - Casino Night with Vendors
Wednesday, October 29, 2025
8:00 - 9:00 a.m. - Breakfast with the Buses in Expo Hall
Sponsorship Packages
Exhibit Booths:
8’ x 8’ Vendor Space (Approximate) - $1,495.00
- One six-foot draped table with two chairs
- Two complimentary exhibitor conference registrations which include complimentary Wednesday lunch and Thursday breakfast tickets
- A list of preregistered and post registration attendees
Add A Vehicle - $1,000
Bring your equipment for display!
- Dedicated space for your vehicle in the convention center
- An early-arrival reception in a tented area by the vehicle display
ADD-ONS
- Booth Electric Usage $75.00
- Additional Booth Personnel Registrations $125.00 each
REGISTER ONLINE by September 1, 2025. Exhibit space is based on availability. Confirmation materials and event communications will be sent to the company representative listed.
Available Sponsorships:
- Monday Early-Arrival Reception Sponsor (Exclusive) - $5,000.00
- Welcome early arrival attendees in the Bus Display area on Monday evening. Your company logo will appear on event signs. This sponsorship also includes:
- One complimentary conference registration per sponsor (excluding hotel accommodations)
- Promotional literature will be included in the tote bag each attendee receives at registration
- Your logo imprinted on cocktail napkins
- Logo along with a link to your company website displayed on the conference site
- Sponsor listing in the conference program
- Post-conference recognition
- Tuesday Transit Industry Hall of Fame Luncheon Sponsor (Exclusive) - $5,000.00
- Host the premier conference event, which includes the NYPTA Annual Business Meeting, Public Transit Hall of Fame ceremonies and Public Transit Leadership Institute graduation ceremony. Your company logo will appear in the room and on event signs. This sponsorship also includes:
- Two complimentary conference registrations per sponsor (excluding hotel accommodations)
- Promotional literature/item will be included in the tote bag each attendee receives at registration
- An opportunity to submit an article on your product or services in one of NYPTA’s e-communications within six months of securing your sponsorship (NYPTA reserves the right to edit for length and content)
- Logo along with a link to your company website displayed on the conference site
- Sponsor listing in the conference program
- Post-conference recognition
- Tuesday Night Casino Event Sponsor (3 available) - $2,500.00
- Welcome attendees to the Expo Hall. Your company logo will appear on event signs. This sponsorship also includes:
- One complimentary conference registration per sponsor (excluding hotel accommodations)
- Promotional literature will be included in the tote bag each attendee receives at registration
- Your company logo imprinted on cocktail napkins
- Logo along with a link to your company website displayed on the conference site
- Sponsor listing in the conference
- Tuesday Continental Breakfast in Expo Sponsor (2 available) - $2,500.00
- Host a continental breakfast in the Expo area. Your company logo will appear on event signs. This sponsorship also includes:
- Promotional literature will be included in the tote bag each attendee receives at registration
- Your company logo imprinted on cocktail napkins
- Opportunity to present the Grand Prize provided by NYPTA
- Logo along with a link to your company website displayed on the conference site
- Sponsor listing in the conference program
- Post-conference recognition
- Tuesday Opening Session Sponsor (Exclusive) - $5,000.00
- Host a discussion on the state of the industry, the opportunities and risks it faces, and hear experts discuss current industry issues and policies affecting public transit. Your company logo will appear on session signs. This sponsorship also includes:
- Two complimentary conference registrations (excluding hotel accommodations)
- Opportunity to give a three-minute opening remarks at the session
- Promotional literature/item will be included in the tote bag each attendee receives at registration
- Logo along with a link to your company website displayed on the conference site
- Sponsor listing in the conference program
- Post-conference recognition
- Wednesday Breakfast with the Buses Sponsor (2 available) - $2,500.00
- Your company will host a breakfast for attendees and hear an update on federal and state issues impacting public transit. Your company logo will appear in the room and on session signs. This sponsorship includes:
- One complimentary conference registration per sponsor (excluding hotel accommodations)
- Promotional literature will be included in the tote bag each attendee receives at registration
- Opportunity to give a three-minute opening remarks at the session
- Logo along with a link to your company website displayed on the conference site
- Sponsor listing in the conference program
- Post-conference recognition
- Conference Badges & Lanyard Sponsor (Exclusive) - $5,000.00
- Get exposure to all conference attendees with your company logo on the lanyards. Lanyard design must be approved by conference management prior to production. This sponsorship also includes:
- Logo along with a link to your company website displayed on the conference site
- Sponsor listing in the conference program
- Post-conference recognition
- Conference Tote Bag Sponsor (Exclusive) - $3,500.00
- Get noticed with your logo imprinted on the tote bags attendees receive at registration. This sponsorship also includes:
- Placement of promotional literature in the canvas bag
- Logo along with a link to your company website displayed on the conference site
- Sponsor listing in the conference program
- Post-conference recognition
- Hydration Stations Sponsor (Exclusive) - $2,500.00
- Your company sponsors a special gift for all attendees: A reusable water bottle or water station cups with your company logo that can be filled at the water stations located in the session rooms and on the trade show floor.
- Logo along with a link to your company website displayed on the conference site
- Sponsor sign at the water stations
- Reusable water bottles with your company logo
- Post-conference recognition
- Tuesday & Wednesday Coffee Station Sponsor (Exclusive) - $2,500.00
- Attendees grab “a cup of joe” compliments of your company. Special signage, plus your promotional literature will be placed on each station. Sponsorships are for both Wednesday and Thursday, and includes:
- Logo along with a link to your company website displayed on the conference site
- Sponsor sign at the coffee stations
- To-go cups with your company logo
- Post-conference recognition
- General Sponsorship – $1,000.00
- Demonstrate your support for the overall professional development training program. Your company listed on the conference website and listing in the conference program.
- Tote Bag Insert - $600.00
- Company provides promotional literature/item delivered to each attendee in the tote bag received at registration. Subject to NYPTA approval. (300+ pieces
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